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Stocktake in wholesale with stocktaking software by COSYS
Stocktaking in wholesale is a major challenge for a company with warehousing. Unclear stocks and a large variety of products make stocktaking time-consuming and complex. This increases the risk of human error due to miscounts, mix-ups or duplicate entries. Counting is also made even more difficult if the products are available in different sizes, variants and packaging units. A further challenge arises if they are subject to a batch numbering requirement. Wholesale stocktaking is particularly time-consuming, especially for large storage areas. It requires an immense amount of manpower. Manual counts are particularly time-consuming. As wholesalers often operate around the clock, stocktaking has to take place in parallel with day-to-day business. To alleviate this burden, COSYS supports you with innovative stocktaking software.
The stocktaking software by COSYS makes physical inventory in wholesale considerably easier for employees. The software consists of two main components. The first is the stocktaking app for capturing relevant inventory data. The second component is the COSYS backend, which is used to manage this data. Both components work closely together. This interaction optimizes large parts of stocktakes in wholesale. It leads to greater efficiency and significantly reduces the error rate. For example, counting can be automated using the quantity 1 function. In addition, items that have been entered twice or incorrectly can be subsequently corrected in the corresponding lists. If there are items in your warehouse that require batch or serial numbers, these can be easily recorded via the app. If an EAN or article number is assigned to several different articles, this is documented under different product variants. The multi-client capability of the stocktaking app ensures that the inventory data remains separate across locations to prevent falsification of the results.
Functions of the stocktaking software for wholesale
Import of article master data from and export of captured stock take data to the COSYS backend
Capturing of stocktake data (article number, counting location, quantity...) via barcode scan and storage in editable inventory lists
Creation of reports and analyses on current stocktakes in the COSYS WebDesk
COSYS stocktaking app supports the capturing of items requiring batch and serial numbers as well as first and second counts
Multi-client capability for separating stocktaking data for multiple warehouses and locations
Foreign article recognition, foundling logic and full-text article search
Variant support for articles with the same EAN but different variants
Advantages of stocktaking software for wholesalers
General reduction of human errors such as duplicate and/or incomplete capturing
Data entry is no longer carried out with pen and paper and requires fewer personnel resources - so day-to-day business is maintained
User-friendly app and software interface enables quick training of responsible warehouse employees
Flexibly customizable and can be integrated into any existing ERP system
Can be used for continuous data exchange via WLAN/ LTE as well as independently of a network connection
Data can be captured quickly and easily via barcode scanning in the COSYS app and then fully evaluated in the COSYS WebDesk
The COSYS app is compatible with most barcode scanner
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COSYS WebDesk with evaluations for your warehouse/wholesale stocktake
The COSYS WebDesk is a central hub for the organization of stocktake data, master data and evaluations. The user-friendly interface facilitates the implementation and follow-up of the stocktake and promotes sustainable process improvement. Master data can be imported and adapted via the platform and stocktake results can be conveniently exported.
With the help of the integrated process data analysis in COSYS WebDesk, stocktake data can be specifically evaluated according to individual criteria. This allows potential sources of error or discrepancies to be identified at an early stage and corrected in a targeted manner. The information captured in the COSYS stocktaking app is automatically transferred to the WebDesk, where it is processed and analyzed in a structured manner. A customizable dashboard provides a clear overview of relevant key figures and graphical evaluations - such as the number of open count places or the current status of the stocktake. Inventory counts are displayed in tabular form, including details such as location, devices used and counted articles. In addition, key figures such as the quantities per counter, the total value per product group or the inventory duration per location can be precisely evaluated. Special inventory events such as found objects, conspicuous numerical patterns or differences can also be easily identified and tracked in the system.
With Business Intelligence, all stocktake data can be automatically evaluated, allowing the entire inventory process to be continuously monitored. This means that any deviations are visible at an early stage and can be rectified in a targeted manner. All relevant information is available at all times - both for internal auditing purposes and for external audits by auditors. The WebDesk also offers flexible customization options to adapt it optimally to company-specific requirements.
FAQ
Wholesale stocktaking software optimizes the entire stocktaking process, reduces errors and significantly speeds up data capturing. A digital solution ensures greater transparency and efficiency, especially in wholesale, where high stock levels and many articles are managed.
The stocktaking software by COSYS is intuitive and user-friendly. A short briefing is usually sufficient to be able to use all functions efficiently.
The costs vary depending on the selected range of functions, the number of users and the desired integration. COSYS will be happy to prepare an individual offer for your company.
The stocktaking software by COSYS is compatible with various barcode scanners, industrial tablets and smartphones (Android & iOS). This means that stocktaking can be carried out flexibly.
Yes, the stocktaking software by COSYS also supports offline use. The data is saved on the mobile device and synchronizes as soon as a connection is re-established.
