If there is a leading ERP system in place, the goal of every stocktake is to ensure that the system stock matches the physical stock. COSYS not only ensures a simple and error-free physical count, but also updates the system stock in the ERP system via various interfaces. For many ERP systems, we already offer standardized interfaces.
COSYS distinguishes between three types of ERP interfaces for inventory services: file interface, database interface, and web service APIs. These interfaces differ both in terms of implementation effort and capabilities. However, inventory processes rarely require complex data exchanges, making the principle of “less is more” both practical and cost-effective. The characteristics of the three interface types are as follows:
Data interface: File interfaces are well-suited for datasets that are manually synchronized once or twice a day, which is typically the case during inventory processes. For ERP systems like SAP or advarics, we already offer ready-to-use (out-of-the-box) file interfaces. These allow us to import your master data and write back the physical inventory counts after the stocktake has been completed.
WebService: If your ERP system offers a web service, this provides another simple interface for exchanging inventory data. A web service can transmit a wide range of values such as storage location, item number, EAN, and batch number—while avoiding direct access to the ERP system. Additionally, the web service eliminates the need for you to manually provide master data to COSYS. COSYS supports both SOAP and REST web service APIs, which primarily differ in their architecture and data transmission protocols.
Interface with database:Database interfaces are rarely used for inventory purposes, as their advantages—such as fast access times and real-time data queries—are typically not relevant for inventory processes. However, if neither a file interface nor a web service is an option, COSYS can still enable inventory processing via a database interface.
More about inventory device rental can be found here.
With the mobile app already pre-installed on the MDE device—including imported master data, user credentials, and Wi-Fi configuration—you are ready to start immediately. The app includes two main modules: Inventory and Data Transfer. In the Inventory module, employees capture storage locations and items via barcode scans and enter the counted quantity into a designated input field.
More about the stocktaking app by COSYS can be found here.
Various ERP interfaces, some of which are already complete
Barcode capture, including multiple barcode types
Modular design
Digital article and count place lists
WebDesk located in the backend
Reliable data exchange for up-to-date ERP data
Fast and precise inventory
Intuitive and clear app
All employees have the necessary information at a glance
Generate inventory reports quickly and easily
COSYS Inventory not only ensures that you get all updated inventory data into your ERP system without errors, but also makes the work of inventory easier for you and your employees with COSYS' intuitive inventory app and reliable hardware rental. COSYS has several hundred stocktaking certificates every year, many of which are regular customers who are impressed by the lean and easy-to-use app and the technically flawless software.
Here you have an overview of the ERP systems with which we have already worked over the years in the context of stocktaking. Simply click on your ERP system and find out more about the inventory service for your specific ERP system. These include major ERP systems in the retail sector and beyond, such as Prohnadel, TopM, HILTES, advarics, Intelligix and many more.
Even if you end up with all the inventory data in the ERP system or the old systemic stocks have been overwritten with the new physical stocks, COSYS WebDesk is still a great help for some customers. The following screenshots show why:
The stocktakig software by COSYS is compatible with SAGE and offers three major ways to create interfaces, including file interfaces (recommended for inventory), WebService APIs and database interfaces. COSYS works with SAGE inventory documents every year.
Part of the COSYS stocktaking service is to first bring data from ERP systems such as SAP into the mobile scanner inventory and later write the captured stocks back into SAP. SAP customers have been coming to COSYS for stocktaking for many years.
There is no single inventory interface for ERP systems, but a file interface tends to be the best option. Although somewhat old-school, the file interface offers exactly what you need for an inventory: data import and data export. Alternatively, APIs such as web services or database interfaces are also possible, but often have too many functions.
Every year, COSYS offers many advarics customers a scanner inventory with a corresponding interface. The user-friendly inventory software and the experience with the connection to advarics make COSYS a perfect inventory partner.
Do you require assistance or support? We are happy to assist you.
Contact our support team:
